Media Submission Guidelines

EOA Media Editor: Starr Carr
Email: sm****@**ls.org
Phone: (501) 320-5756
Mail: Starr Carr
Encyclopedia of Arkansas
Central Arkansas Library System
100 Rock Street
Little Rock, AR 72201

Because entries look best online when illustrated with images, you are strongly encouraged to submit digital or physical copies of media to accompany an entry you write for us–such as photographs, illustrations, articles, maps, and graphs, as well as audio and/or video clips. We also accept media on its own if we can use it with entries already on the EOA.

If you send media to us, please follow the following specifications. 

Images  

For digital images:  

  • Images are accepted in .jpg or .tif format no smaller than 2,000 pixels on the largest side. 
  • A resolution of 300 DPI is encouraged. 
  • Downloaded electronic copies of images are preferred over screen captures.

For physical images:  

  • Accepted formats include photographic prints, postcards, camera negatives, and slide frames. 

Audio/video 

  • MP3 digital files for audio and MP4 digital files for video are preferred; other accepted formats for audio-visual material include CD, DVD, VHS, and cassette. 

Source Credits  

Include the original source for the media (e.g., academic journal, newspaper, photographer, company that produced the material, etc.). If possible, include captions or labels for names, locations, and dates to be submitted alongside the media. 

Use and Permissions 

When submitting media to be published on the EOA website, it is important to establish ownership and permission to ensure that all media is being used without infringing on copyright law. Just because a picture is available online does not mean it is in public domain or legal to use; it may still be subject to copyright. If you are the creator or owner of media (such as taking a photograph yourself or being in possession of a family photo), then you hold the original rights to the work and can provide the EOA with permission to use it for an entry. If you are not the creator or owner of the media, then it is likely that you will have to obtain permission from the owner before it can be published. You may also communicate the source of the media so that the EOA staff can try to obtain permissions for you. 

Here are a few existing online resources that provide public domain media: 

GSG: highlights=Open Content Images 

Library of Congress Free to Use and Reuse | Library of Congress 

Smithsonian Open Access | Smithsonian Institution 

Category:Images – Wikimedia Commons 

Additionally, works produced by the United States federal government are generally in public domain and do not have copyright restrictions. Materials published before 1930 also qualify for public domain.  

NOTE: We will not accept any media created or modified using artificial intelligence (AI).

Mailing or Delivering Physical Media 

If you mail us the original materials and wish them returned to you, alert staff to this and be sure each item is labeled with your name and address. Also include a self-addressed stamped envelope so staff can easily mail your materials back to you. If we use your physical photograph, VHS tape, etc., and you would like a digital copy of it, please let us know. You can also make an appointment with the media editor to deliver/retrieve items to our offices in downtown Little Rock.

If you have any questions about EOA media, email Starr Carr at sm****@**ls.org or call her at (501) 320-5756.